8/25: Met with Thistle:
Talked about the hiring process of an engineer, property manager, and attorney. All three must be approved by ROC-USA and Thistle. The board needs to interview 3 to 5 for each to properly evaluate cost and availability.
Thistle helping with pre development loan
Thistle received ALTA proposal
Thistle asked board to fill out Board Bios for grants
Membership updates:
The board needs to collect more joining agreements and income surveys for loans as well as demonstration of the need for affordable housing.
9/8: Met with Thistle:
Committee members for rules and bylaws were sent Thistle’s documents to review current park rules with Thistle’s documents.
Board members updated Thistle on interviews for property manager, attorney, and Engineer.
SB grant application was discussed to help cover costs of engineer.
Offer submitted to owner.
9/15: Met with Thistle:
Needed: 80% surveys
Needed: 85% joining agreements
Board voted in attorney
Board updated Thistle on interviews for property managers
Discussed quotes for engineering and surveyor
Board reached out to set up interviews with two Thistle approved property management options
Thistle met with Rules and Bylaws committee leader to review platform and Thistle documents
9/22: Met with Thistle:
Update on SB grant application
Thistle has required amount of surveys and joining agreements from community
The board prefers a local property management company in Durango- Thistle helping local property manager to become ROC-USA and Thistle approved.
9/29: Met with Thistle:
Waiting on Red Mountain Engineering final quote
Board talked about insurance- determined by lenders
9/30: Board:
discussed about property management
turn around time, start up cost, vendors
Reviewed questions for property management company
10/06: Met with Thistle
Board submitted new offer
Board needs to complete SB grant questions
10/07: Board
Interviewed property management company
10/13: Met with Thistle:
Rule committee completed their work for rules revisions
Board discussed preferred property management
10/14: Board: Reviewed Bylaws made adjustments for attorney review
10/20: Met with Thistle:
Met with Thistle: Owner accepted price verbally and will review contract/waiting on signed contract
Board voted in Engineering- WSB (property conditions and environmental) and ATLA- (surveying) Utility locating confirmed availability, reviewed quotes, and capital improvement plan
Contracts sent to attorney
Voted to adopt the Procurement,Conflict of Interest,and Board Code of Ethics, policies as written by Thistle, pending ROC USA and attorney review.
The community will need to also vote in polices, rules and by laws
Discussed rules proposed by the Rules and By Laws Committee and they were submitted to the attorney for review.
Board needs to discuss bylaws and include Rules and by Laws Committee
10/21: Board:
Meeting with property management company in Durango to discuss price to help the board pick most affordable option (pre and post purchase price)
Board will review and discuss bylaws provided by Thistle
10/27: Thistle:
Board updated Thistle on property management meeting that was held on 10/21.
Board voted to adopt:
Parking policies
Record Retention policies
Ground Rules for Participation
10/28 Board, Thistle, Attorney:
Attorney reviewed suggestions around Rules and Regulations- will also be reviewed by Rules and Regulations Committee
Attorney Reviewed purchase contract
discussed need for property manager to divide pre and post purchase contracts suggested by Thistle
11/03: Thistle
Hermosa Village Cooperative is under contract!
Board discussed with Thistle process to finalize grant for engineering and earnest money
Board motioned to select property manager for pre purchase contract pending legal council review.